Fuel and trip support management software
Aviation fuel and trip support management software.
FlyManager™ is a cloud-based platform for aviation brokers, fuel providers and trip support companies. Manage fuel requests, ground handling, customers, aircraft and invoicing in one system, at every airport you serve.
Built for aviation brokers, fuel providers, FBO networks and trip support companies.
Platform
Fuel, trip support and business management in one platform
Each module works from the same data. A fuel request, a handling confirmation or a schedule change is reflected in customer records and invoicing without duplicate entry.
Fuel management
Fuel requests, quotes, releases and tickets, with supplier rates and price levels.
Operations board
Every trip and leg with service type, status, routing and UTC times.
Ground handling
Handling requests and supplier RFQs at every airport, with confirmations on record.
Customer 360
Financial, operational and fuel history per customer, including negotiated prices.
Aircraft & airports
A shared registry of aircraft, operators, airports and suppliers.
Accounting
Invoicing, receivables and payables, with double-entry accounting.
Security & audit
Two-factor sign-in, trusted devices, activity and audit logs.
Integrations & API
Developer tools, integrations and system monitoring.
Fuel management
Manage the complete fuel lifecycle, from first enquiry to invoice
Each stage is linked to the previous one, so a fuel lead becomes a quote, a request, a release and a ticket without re-entering data.
Fuel requests
Track every request with supplier, customer, route, quantity and ETA, from draft to completion.
- Quantities shown in litres and US gallons
- Draft, in progress and completed pipelines
- Fuel tickets locked once invoiced
Fuel rates and price levels
Maintain supplier rates by airport with defined validity periods, and publish future pricing in advance.
- Active, scheduled, expired and draft rates
- Filter by airport, supplier, category and into-plane agent
- Overlapping validity periods prevented, with automatic price resolution
- Price levels and negotiated prices per customer
Trip support and ground handling
Coordinate services at every airport
Fuel, handling and full trip support requests are managed side by side on one operations board, with the routing and timing your team needs to coordinate each stop.
- Service types per trip: Fuel, Handling, Trip Support, and Handling + Fuel
- Multi-leg routings with ICAO codes
- Arrival and departure times in UTC, including ground time per stop
- Handling requests and RFQs sent to suppliers by secure link, with replies on record
- Status tracking from pending to confirmed, visible to the whole team
Business management
A complete view of every customer
All activity for a customer in one place, organized for both the operations and finance teams.
- Overview of invoiced amounts, outstanding balances and fuel ticket value
- Financial, operations and handling history
- Fuel business analysis and negotiated prices
- Recent activity log for every quote, request and invoice
Invoicing and accounting
Invoicing and accounting connected to operations
Revenue from invoices and fuel tickets is consolidated automatically, with receivables and payables managed in the same platform.
- Invoices, bills, expenses and payments, with invoices sent by email
- Receivables and payables dashboards with overdue alerts
- Double-entry accounting with multi-currency support
- Sequential numbering and auditable corrections
Security and control
Protection and visibility for management
Access protection and activity records give management visibility over how the platform is used.
Two-factor authentication
An additional verification step at sign-in, with trusted devices.
Audit and activity logs
System and account activity recorded for review.
Sign-in monitoring
Sign-ins and account events visible to administrators.
Integrations
Developer tools and integrations to connect FlyManager with your systems.
Pricing
Transparent pricing per company
Select the plan that matches the size and scope of your operation. All prices in USD.
Starter
For independent brokers.
- Operations board
- Fuel requests, releases and tickets
- Fuel rates by airport
- Email support
Most popular
Team
For trip support teams.
- Everything in Starter
- Ground handling with supplier RFQs
- Customer 360 and negotiated prices
- Price levels
- Priority support
Business
For growing operations.
- Everything in Team
- Invoicing and accounting
- Audit and activity logs
- Dedicated support
Enterprise
For high-volume operations.
- Everything in Business
- Integrations and API
- Monitoring
- Onboarding and data migration
Frequently asked questions
What is FlyManager?
FlyManager™ is a software-as-a-service platform for managing aviation fuel, trip support services and ground handling, built for brokers and aviation service providers.
Who is FlyManager for?
Aviation brokers, fuel providers, FBO networks and trip support companies that coordinate fuel, ground handling and trip services for aircraft operators.
Can we import our current suppliers, rates and customers?
Yes. During onboarding our team helps import your suppliers, fuel rates, customers and aircraft data from your existing spreadsheets.
Does FlyManager support litres and US gallons?
Yes. Fuel quantities are recorded and displayed in both litres and US gallons.
How is access to the platform protected?
With two-factor authentication, trusted devices, and activity and audit logs available to administrators.
Is invoicing and accounting included?
Invoicing, receivables and payables, including bills, expenses and payments, are included from the Business plan.
How do we get started?
Book a demo. We will review your current workflow, configure your account and import your data, so your operations continue as usual during setup.
Contact
Schedule a product demonstration
In a 30-minute session, our team will present FlyManager using a representative trip, from fuel request to invoice.
Email: info@flymanager.com